Event Playbook — Local R5
A concise, repeatable local event playbook for community builders: outreach, venue, partners, volunteer coordination, and evaluation — optimized for neighborhood activation and CBNA-aligned support.
Use the anchors to jump to operational checklists, step-by-step workflows, outreach templates, and local resources.
Overview & Objectives
Primary objectives
- Mobilize local volunteers and community leaders
- Create a replicable 8-week activation cadence
- Document outcomes and pathways to CBNA-aligned support
Key success metrics
- Attendance vs invite target (target 60% conversion)
- Volunteer retention after 30 days
- Number of community referrals and partner commitments
Step-by-step playbook
Week 0 — Prep & partnerships
Confirm venue, finalize agenda, secure 2 anchor partners, and prepare sign-up materials.
Week 1 — Outreach & RSVP
Target 3 local channels (email, social, flyers). Aim for 2x RSVPs to expected capacity.
Event day — Execution
Volunteer roles, check-in, facilitation script, rapid feedback capture.
Post-event — Follow-up
Send thank-you, collect outcomes, schedule next activation.
Quick resources
Downloadable templates live in the community hub. Contact our team to get local copies.
Request templatesOperational checklist (printable)
| Item | Owner | Due |
|---|---|---|
| Venue booked & deposit | Lead | 7 days before |
| Volunteer roster | Ops | 3 days before |
| RSVP confirmations | Outreach | 1 day before |
| Sign-in & feedback form ready | Lead | Event day |
Templates & troubleshooting (accordion)
Short, local tone: introduce, state value, CTA to RSVP link, mention partners.
Hi [Name], we're hosting a neighborhood meetup on [date] to talk local projects. Join us — RSVP: [link]
- Check-in — 1 person
- Hosts/greeters — 2 people
- Facilitator support — 1 person
- Notes & follow-up — 1 person
Boost local reach: engage two anchor partners to share, run a last-minute flyer push, or offer a small incentive.
Local lead & community contacts
A. Rivera
Local Lead — DenverPartner contacts and regional coordinators are listed for escalation and CBNA alignment. For introductions, request via our support channel.
- Email: pertnercaban.com@gmail.com
- Phone: +13032678945
- Office: 1200 17th St, Denver, CO 80202
Resources & downloads
Frequently asked
Can this be scaled across neighborhoods?
Yes — the playbook is intentionally modular: repeat the 8-week cadence with local adaptations.
How to align with CBNA?
Document outcomes and partner commitments; request a CBNA alignment review through our support channel.